Temple Facility Rental Use Request

Instructions/Guidelines for Facility Use

1. The temple facility is available for use upon approval. The event should be Community, Cultural, Devotional, Literary, Religious, and Spiritual in nature for it to be considered for approval. Reservations are taken up to 180 days for the “Downstairs Event Hall” and 45 days for “Classrooms 1 & 2” in advance, on a first come basis. The facility can be used on a “As Is Basis”. No professional decorations from outside vendors will be permitted. Simple permitted decors including backdrop, flower décor etc., may be approved upon review.
2. The downstairs facilities are only available during temple opening hours from 8.30am to 3pm and 6pm to 9pm on Sat; 8.30am to 9pm on Sun and from 6pm to 9pm (3hrs) on Mon, Tue, Wed and Fri. Downstairs facilities are NOT available on Thursdays and during temple events.
3. When you book the facility, you must indicate the total hours needed for your use including preparation time for setup and removal of decoration or any other stage setup. For musical programs, additional time must be included for audio setup and testing. In summary, you are responsible for all the above hours used and it will be charged accordingly. 
4. Fundraising is NOT permitted during your event and money cannot be collected in the facility or outside.
5. Downstairs Event Hall and Classrooms are available depending upon the event. Typical events allowed include, pujas, spiritual discourses, yoga, meditation, vocal and dance arangetrams, Namakaran, Aksharabhayasam, Annaprasan, Half saree/dhoti, Upanayanam, Sasthiabthapurthi, Sadabishekam etc. However, temple will not allow any homas or havan as we don’t have the infrastructure to exhaust.
6. Downstairs Event Hall rentals will get access to Classroom 1 at no additional cost. However, Classroom 1 can also be rented individually.
7. Downstairs Event Hall has an audio system with 8 XLR inputs for 4 wired and 4 wireless mics, 125 chairs, 4 tables and 100 mats. No performance style stage lighting is available. All other items are for temple use only and are NOT available for rental/use. Simple LED style low/medium power lighting for decorations or video recording may be used upon review and approval. You may bring your own gear if needed for the event. 
8. The kitchen is not available and is not included with the reservation. This includes storage of any items inside the kitchen or in the refrigerators. Any type of cooking including rice cookers are not permitted in the temple. Catering of outside food is allowed as long it is vegetarian in nature.
9. During your event, access to the restroom must be provided to devotees visiting the temple.
10. Temple priest services are available and can be used to perform all rituals where needed. A separate fee will be charged for use of priest services in addition to facilities rental (see point 14). Priest dakshina/sambavana is NOT included in priest services fee and must be given directly to the priest upon conclusion of the event.
11. Please ensure that your event does not disturb the normal temple operations.
12. A non-refundable deposit (50% of the cost) is required at the time of approval. The remaining 50% must be paid at least 1 week prior to the event. If you cancel your reservation with 14 days left for the event, you will forfeit the entire non-refundable deposit. Cancellation with less than 7 days of the event, you will lose the entire payment made until then.
13. A refundable security deposit will be collected during all reservations per table below and will be returned in full if there is no damage and the place is organized and returned clean at the end of the event.
14. All trash must be collected, placed in trash bags and removed properly. The floor should be cleanly swept.  The Facility including chairs, mats and tables should be returned to its original condition (chairs and mats must be returned to the rooms it was taken from). Any decor used for the event must be taken down and the area must be cleaned. 
15. If items used are not put back in their original location, a fee will be charged based on the effort needed to organize and will be deducted from the security deposit. If the temple incurs damages more than the security deposit collected, it will be recovered from the requestor responsible for the reservation. The security deposit will be returned within 2 weeks after the completion of the event.
16. Please visit our website at http://shirdisaidallas.org/donations to make your payment to confirm and secure your reservation. Please use Zelle or Venmo to make your payments to avoid additional services charges incurred by the temple. 
17. Priest Services fee is NOT included in the Downstairs Event Hall Rental Fee. It is separate and is based on the services provided as given below.
18. Sri Shirdi Sai Baba temple of DFW reserves the right to refuse downstairs rentals services at any time.

Please write “#Event #Requestor Name #Date” in the memo section for tax receipt purposes. All cash donations should be in an envelope with “#Event #Requestor Name #Date” written on top. This will also help us to track the payments made for the event and any applicable refunds could be executed without delays.

Updated: May 2024